Attendance and Punctuality
The Attendance Team
Attendance Manager - Mrs Kelly McCarthy
(SFAMcCarthyK@tonbridgefederation.co.uk / 01732 353544 Ext. 244)
Assistant Attendance Manager / Parent Support - Miss Charlotte Martin
(SFAMartinC@tonbridgefederation.co.uk / 01732 353544 Ext. 230)
The school is open from 8:00 am and students should not be onsite before this. Staff supervision starts at 8:20 am and students arriving on site before this time will be unsupervised.
YOUR CHILD SHOULD BE ON THE SCHOOL SITE AT 8:20 am ready for lessons starting at 8:30 am.
If you drop or collect your child by car at the start or end of the school day, please do not come onto the school site and stay away from the school entrance to avoid congestion.
Research has proven that students who do not regularly attend school do not reach their potential. The law also requires all parents to ensure their child regularly attends school.
The school deems that regular attendance should be 100%. Good attendance is above 95%. Everything else is classed as poor attendance and the Government class students with attendance below 90% as ‘persistently absent’.
The attendance manager and school liaison office may pursue ‘persistent absence’ with parents as it is a welfare concern.
If your child is absent, contact us EVERY MORNING DURING THE ABSENCE BY 8:00 am by:
TELEPHONE – 01732 778600 (direct line),
EMAIL – firstname.lastname@example.org
or by using the messaging service on the MyEd App.
In the case of notification by telephone, a written supporting explanation should be sent to the attendance team. This is a reliable way of ensuring the absence is genuine. In cases where absences remain unexplained, parents will be contacted by phone, letter or may receive a visit from either the school pastoral team or the local authority Education School Liaison Officer.
The school has an automated messaging system which will inform you if your child is absent from the school and you have not informed us of this. Please make sure you contact the school when receiving this message to let us know the reason why your child is not present. Please note that parental replies are free of charge.
Illness during the school day
If a student feels unwell during the day then they will be referred to a first aider. Students should not make contact with parents / carers directly when feeling unwell. No medication of any sort can be given to him/her. The first aider will take a view on whether the student should be sent home or is well enough to return to their lesson. Parents/carers must ensure that we have an emergency telephone number on which they, or another responsible adult, can be contacted. The school’s medical room is intended for first aid treatment, a place to rest for a short period (not prolonged stays), or a place for students awaiting collection who have consent from the first aider to go home.
Any accident or emergency will be dealt with by an appointed first aider in the customary way. Should it be necessary to call an ambulance, every effort will be made to contact parents immediately but, failing this, a first aider or another member of staff will normally accompany the ambulance to the hospital.
NO MEDICATION WILL BE GIVEN WITHOUT THE WRITTEN AUTHORITY OF THE PARENT/GUARDIAN. Students using prescribed inhalers for asthma may of course, keep these with them. If your child needs to take medication during the day, this should be left in the first aid room, in its original packaging and in a named bag for safe keeping.
For all students, the school day starts at 8:30 am. STUDENTS ARRIVING LATE BUT BEFORE 8:45 am should sign in at Student Services. After 8:45 am, latecomers should report to the visitor reception. If a student is late to other lessons during the school day, they will receive a teacher signature on their Conduct Card.
For those who are persistently late without a valid reason and contact with parents is not resulting in any improvement, the Local Authority will become involved.
Family holidays will not be authorised during term time unless in exceptional circumstances. Unauthorised holidays will be reported to the School Liaison Officer and will result in a parental fine for all of the priority contacts on our database.
Medical & Dental Appointments
Whenever possible, please try to make appointments outside of the school day. If students need to miss part of the day to attend an appointment, they will need to bring a letter to their Head of Year, where they will be signed out and issued with a school pass. Only one session will be authorised. On return, they must report back to reception to be signed back in. Students should not leave the site without signing out.